Mak LourenCorporate travel planning
How to Plan a Boston Roadshow Itinerary: Timing, Routing and Cars
Real weekday drive times between downtown, Kendall Square and Route 128, plus the buffers, vehicle sizing and booking details that keep a roadshow day on schedule.
A Boston roadshow itinerary works when meetings are grouped by neighborhood, travel time between stops is planned from real weekday traffic, and one chauffeur and vehicle stay with the team all day. Downtown, Back Bay, the Seaport and Kendall Square are usually 10 to 20 minutes apart by car. Route 128 offices in Waltham or Burlington add about 30 to 40 minutes each way. This guide covers sequencing, buffers, vehicle size and what to send with the booking.
- Group stops by area
- Keep downtown, Back Bay, Seaport and Cambridge meetings together, and put Route 128 visits at the start or end of the day.
- Plan 15 to 20 minutes between city stops
- Sample weekday drives were 9 to 19 minutes between downtown, Back Bay, the Seaport and Kendall Square.1 Add time for building security and elevators.
- Book hourly or as-directed service
- One chauffeur and vehicle for the whole day. At Mak Louren, $100 per hour in a Business Sedan or $125 per hour in a Business SUV, 3-hour minimum.2
In this guide
Drive times for a Boston roadshow itinerary
The table shows Google Maps traffic estimates for a Tuesday in October 2026 at 9am and 2pm. Real times vary with weather, events and construction, so use them for planning rather than as promises.
| Between | Distance | 9am weekday | 2pm weekday |
|---|---|---|---|
| Logan Airport and Financial District | about 5 mi | 19 min | n/a |
| Logan Airport and Seaport (BCEC) | 3.4 mi | 15 min | 11 min |
| Logan Airport and Kendall Square | about 5 mi | 23 min | 15 min |
| Financial District and Seaport | 1.2 mi | 9 min | 8 min |
| Financial District and Back Bay (Copley) | 2.1 mi | 17 min | 18 min |
| Financial District and Kendall Square | 2.0 mi | 15 min | 15 min |
| Back Bay and Kendall Square | 1.9 mi | 12 min | 11 min |
| Financial District and Waltham | 19.1 mi | 34 min | 35 min |
| Financial District and Burlington | 16.3 mi | 28 min | 32 min |
| Waltham and Burlington | 11.2 mi | 17 min | 20 min |
| Logan Airport and Waltham | 21.6 mi | 38 min | 34 min |
Google Maps Distance Matrix estimates with traffic for Tuesday, October 6, 2026, retrieved October 2, 2026. Waltham point: Reservoir Woods office park. Burlington point: Burlington Mall Road.1
How to sequence a Boston roadshow itinerary
Most Boston roadshows cover the same few areas: investment and law offices in the Financial District and Back Bay, companies and labs in Kendall Square, venues in the Seaport, and corporate campuses along Route 128. Distances are short, but crossings between them are slow at peak times. A good Boston roadshow itinerary groups stops so the car is not crossing town between every meeting.
- Anchor the day on the fixed times. Put the meetings that cannot move on the plan first, then fill around them.
- Cluster by neighborhood. Back-to-back meetings in the Financial District and Seaport are only minutes apart. Keep Kendall Square and Back Bay meetings together where you can.
- Put Route 128 at an edge of the day. A Waltham or Burlington visit adds about 30 to 40 minutes each way from downtown.1 Schedule it first, coming from a hotel on that side, or last, before an evening flight.
- Keep the airport leg realistic. Allow for the drive to Logan, plus the check-in and security time your airline recommends.3
- Leave lunch flexible. A working lunch in the car or a 45-minute gap gives the schedule room to absorb a late meeting.
For a roadshow that continues to another city, add a city-to-city leg. Providence is about 70 minutes from downtown Boston by car on a weekday morning, and Hartford about 1 hour 40 minutes.1 See the Boston to Providence guide and the Boston to Hartford guide.
Buffers that keep a Boston roadshow itinerary on time
- Security and check-in. Many downtown towers need visitor registration and ID at the lobby desk. Plan 10 minutes from curb to meeting room.
- Peak hours. The 8am to 9:30am and 4pm to 6:30pm windows are the slowest, especially on bridges into Cambridge and on I-93 and I-90.
- Event days. Games at TD Garden and Fenway Park and large shows at the BCEC add traffic near those venues. Check the calendar for your date.
- Airport delays. Massport has posted an advisory about FAA-required safety work causing flight delays at Logan in the afternoons and evenings.4 Give the first meeting after a flight a cushion.
Plan a roadshow day with one car and chauffeur
Send the stops and times. Mak Louren schedules the day as hourly or as-directed service across Boston and Greater Boston.
Choosing the vehicle for a roadshow
Roadshow transportation in Boston should be sized to the team and the luggage, not just the headcount. Presentation cases and garment bags take room.
| Vehicle | Passengers | Suitcases | Hourly rate |
|---|---|---|---|
| Business Sedan | up to 3 | 2 | $100/hr |
| Business SUV | up to 6 | 6 | $125/hr |
| Business Van | up to 15 | 10–12 | $165/hr, 4-hour minimum |
| First Class Sedan or SUV | as above | as above | $150/hr sedan, $155/hr SUV |
Mak Louren published rates and capacities, updated October 7, 2026. 3-hour minimum (4 hours for the Business Van). Gratuity not included.2
For two or three executives with carry-on bags, a sedan is usually enough. If the team has full-size luggage for a flight that evening, or more than three people, book an SUV. To see what a full day costs, read how much a chauffeur for a day costs.
What to send with your Boston roadshow itinerary
Executive assistants and coordinators often book on behalf of the traveling executive. A complete booking request includes:
- Each stop on the Boston roadshow itinerary, with the full address and meeting time
- Passenger names, the number of passengers and a mobile number for the lead traveler
- Luggage and presentation materials
- Flight numbers for any airport legs, or the FBO for private flights (see private aviation chauffeur service)
- The day-of contact if the schedule changes
With as-directed service, stops can change during the day; call (617) 888-7723 as soon as plans change. Companies that run roadshows regularly can ask about a corporate account.
Frequently asked questions
How much time should a Boston roadshow itinerary allow between meetings?
Plan 15 to 20 minutes between stops in the Financial District, Back Bay, the Seaport and Kendall Square. Sample weekday drives were 9 to 19 minutes, and lobby security adds time.1
Is hourly or point-to-point better for a roadshow?
Hourly or as-directed service usually fits a roadshow better. The same chauffeur and vehicle wait between meetings, luggage stays in the car and stops can change during the day.
How much does a roadshow car cost in Boston?
Mak Louren hourly service is $100 per hour in a Business Sedan and $125 per hour in a Business SUV, with a 3-hour minimum. Gratuity is not included. An 8-hour day is $800 in a sedan or $1,000 in an SUV.2
Can a roadshow start at Logan or a private terminal?
Yes. The day can start with a flight-tracked Logan pickup or a pickup at a Boston-area FBO.
Can an assistant book the roadshow for an executive?
Yes. Send the passenger name, the itinerary with addresses and times, the flight details and a day-of contact.
Send the itinerary, keep the day on schedule
Hourly and as-directed chauffeur service for roadshows, investor days and client visits across Boston and Greater Boston.
- Business Sedan$100/hr, up to 3
- Business SUV$125/hr, up to 6
- First ClassSedan $150/hr, SUV $155/hr
- Business VanUp to 15, $165/hr
Related corporate travel guides
Sources
- Google Maps Distance Matrix: traffic estimates for Tuesday, October 6, 2026 (retrieved October 2, 2026)
- Mak Louren Rates: hourly service and vehicle classes (retrieved October 2, 2026)
- TSA: Frequently asked questions
- Massport: Boston Logan International Airport (advisory viewed October 1, 2026)